Upload your volunteer list and Certale makes a certificate of appreciation for every helper, with their own hours printed on it and a QR code that employers and universities can check.
Most programmes keep a rota or sign-in sheet of who helped and for how long. Upload it once and every certificate prints that person’s own total, checked before anything is printed or sent.
Export your rota or sign-in spreadsheet as .xlsx or .csv: one row per volunteer, with columns for name, role, hours and email.
Certale matches Volunteer, Role and Hours to the design. Each certificate then reads its own figure, whether that is 6 hours or 600.
Blank hours and missing emails are flagged. Anyone marked Under 18 is locked out of public sharing before the batch is made.
Print the batch for your thank-you evening, then share the digital copies so volunteers can keep and use them.
Thanking more than 25 people in a month? Issue the rest next month, or move to Pro at $9 a month for Bulk from Excel, 300 names a month. Business adds email delivery in your organisation’s name. Compare plans
| Row | Volunteer | Role | Hours | Under 18 | Status |
|---|---|---|---|---|---|
| 1 | Samuel Ortiz | Legal Aid Volunteer | 180 | No | Ready |
| 2 | Amira Haddad | Reception Volunteer | 120 | No | Ready |
| 3 | Joel Mensah | Event Steward | Blank | No | No hours |
| 4 | Margaret Osei | Volunteer Adviser | 412 | No | Ready |
| 5 | Ellie Brooks | Youth Volunteer | 32 | Yes | Never public |
Reads the Hours column row by row. Rows with blank hours, like row 3, fall back to the role-only line.
certale.com/t/HB18SO23“Tuesday nights here are why I’m applying to law school.”
The QR code on each certificate opens Samuel’s own story page. Friends see his words and applaud. An employer or admissions tutor sees who issued it, his role and his hours, and can confirm it’s genuine without phoning the clinic.
Samuel can paste the link into a job or university application, or send it to family. It isn’t listed or searchable.
Checking a certificate is free for whoever scans it, on every plan, with no sign-up.
Six starting points from the 1,000+ in the app, with room for hours, roles and years of service. Add your logo and colours, and each one fills itself from your volunteer list.
Open Door No. 720EnglishAn open door and three counters: hours, people helped and the year they started.
Stake & Tie No. 950EnglishA sapling tied to its stake, for mentoring schemes and youth volunteers.
Envoy No. 300EnglishGlobe line-art and gold serif for long service with an international cause.
Cascade No. 06EnglishSoft blue waves and a script name for a classic certificate of appreciation.
Accord No. 20EnglishA formal layout with a number and valid-until date, for trained roles like advice or first aid.
Open Door No. 720العربيةThe volunteer design written natively in Arabic, with hours in Arabic-Indic digits.Six examples, from a one-day event to five years of Tuesday evenings, plus one in Arabic. Highlighted words come straight from your volunteer sheet; rewrite the rest in your own voice.
With heartfelt thanks to Samuel Ortiz for three years of Tuesday evenings at the clinic, and for the patience you showed every person who came through our door.
Thank them for something only your volunteers would recognise: a weekday, a place, a habit. It reads as personal, not printed.
This certifies that Amira Haddad has completed 120 hours of service as a Reception Volunteer at Harbourside Legal Advice Clinic between January and September 2026.
Give the dates as well as the total. Anyone reading it as a reference wants to know when, not only how much.
Thank you, Joel Mensah, for stewarding the Harbour Walk for Justice on 6 September 2026. Your early start and clear directions kept 400 walkers on the right path.
One-day helpers rarely have hours logged. Name the event and the date instead, and send it that evening while the photos are still going round.
Harbourside Legal Advice Clinic honours Margaret Osei for five years and 412 hours as a volunteer adviser, through a move to new premises and the switch to phone appointments.
Mark long service with a second signature from your chair or director. It tells the reader the whole organisation noticed.
Well done, Ellie Brooks! You gave 32 hours to our Saturday drop-in this summer, greeting visitors, sorting leaflets and keeping the waiting room calm.
Fill an Under 18 column with Yes or No. Those certificates can be private or shared by link, but never public: off the Wall of Tales and out of search.
تتقدّم عيادة المرفأ للاستشارات القانونية بخالص الشكر والتقدير إلى المتطوّع بدر خليفة النعيمي على ١٨٠ ساعة من العطاء في تقديم المشورة القانونية المجانية لأهالي الحيّ.
شهادة شكر وتقدير is the usual Arabic title for a certificate of appreciation. Use المتطوّع or المتطوّعة to match each volunteer.
An appreciation evening deserves something to hold. A job application needs a link. One batch gives you both, with the same QR code on paper and on screen.
PDF and PNG come with Free. Pro and Business add print-quality export in every size, plus PowerPoint for a slideshow of names on the night.
Upload the volunteer list, clear the flagged rows and print one test page.
One sample year of volunteering, as the coordinator sees it. Basic analytics (opens and shares) come with Pro; Business adds full analytics (opens, scans, shares) with export, handy for funder reports.
Sample data. Harbourside Legal Advice Clinic is a demo organisation, not a customer.Pick a design, add your logo and the coordinator’s signature, then upload your volunteer list as an Excel or CSV file with columns for name, role and hours. Certale makes one certificate per row and flags gaps such as blank hours. Download the whole batch for printing, or email each volunteer on Business.
Yes. Map the Hours column in your sheet to the hours line on the design, and each certificate prints that volunteer’s own total, such as “120 hours of service”. Rows without recorded hours can use a line that names the role or the event instead.
Yes. The QR code and short link open a story page showing your organisation as the issuer, with the role, hours and date. An employer or admissions tutor can confirm it in seconds, free and without an account. On Business, a verified-issuer badge shows that Certale has checked your email domain.
The Free plan is $0 forever. It includes unlimited single certificates (PDF and PNG), QR story pages, verification and sharing, and Bulk from Excel, 25 names a month. Free certificates carry a small “Made with Certale” credit. If you thank more than 25 volunteers in a month, Pro is $9 a month with Bulk from Excel, 300 names a month.
Mark them in an Under 18 column. Their story pages can be Private (QR code only) or Shareable (by private link), but never Public: they never appear on the Wall of Tales and are hidden from search engines. Nobody, including the volunteer or your team, can switch that on.
Yes. Certale works in 20 languages, including Arabic written right to left with its own native designs. Issue the same design as a second batch in another language, so every volunteer gets a certificate their family can read too.
Both, ideally. A printed certificate gives you something to hand over at the appreciation evening; the digital copy lets volunteers share it and keep it on their Certale shelf. The QR code on paper opens the same story page as the link.
Your organisation’s name, the volunteer’s name, their role, the hours or dates they gave, one line on what their time made possible, the date and the coordinator’s signature. The wording examples above cover appreciation, hours served, events, long service, youth volunteers and Arabic.
GraduationA certificate and a story page for every graduate in the class list.
Employee awardsEmployee of the month, long service and awards nights.
Training & CPDCompletion and CPD certificates with hours and dates.
Online coursesOnline and in-person courses, from bootcamps to night classes.Events & conferencesAttendance and speaker certificates for every guest.
SportSeason awards, tournaments and personal bests.Start on the Free plan: unlimited single certificates, plus Bulk from Excel, 25 names a month. No credit card, no design skills, and checking a certificate stays free for everyone who scans it.
